F&P June 2022 Minutes
Spilsby Town Council
Minutes of the Finance and Policies Committee Meeting held on 9th June, 2022 at 6:30pm in the Council Chamber, Franklin Hall, Spilsby. These are notes of the meeting until approved by the Council as a true record.
Present:
Cllrs T Taylor, S Haddock, M Gibson, D Mangion, B Rose.
Town Clerk, J Sargent and Deputy Town Clerk, R Ford.
Public Session
It was Resolved to move to the main meeting as there were no press or public in attendance.
Opening Remarks
Cllr T Taylor welcomed all present, reminding Councillors about safety, to turn phones off and appropriate conduct.
1. To elect a Chair of the Committee for the forthcoming year.
Cllr B Rose proposed Cllr T Taylor, seconded by Cllr S Haddock. No other Councillors were nominated. Cllr T Taylor was duly elected to Chair the meetings.
1. Apologies for Absence.
None received.
2. Declarations of Interest.
None received.
3. To approve payment of TDP Ltd Invoice for planters.
Cllr D Mangion arrived at 6:35pm.
Deputy Town Clerk explained to Cllrs that this invoice was not paid in December when received and therefore was not submitted to ELDC to be reclaimed as a part of the Welcome Back Fund, meaning Spilsby Town Council are now liable for paying the invoice. Cllrs expressed their disappointment and concern that this was not followed up. Cllr Mangion asked the Clerk to write to ELDC to request help with this invoice. Payment of the invoice was resolved Unanimously.
4. To approve the additional costs of supplying a shed for No. Old Market Avenue.
Cllrs were unhappy with the costs of the quote, considering £385 + VAT had already been paid on a previous invoice towards the installation of a shed at No.1 Old Market Avenue. Cllrs voted unanimously to reject the quote offered by Jon Portess. The Clerk was asked to source three new quotes and return at the next meeting with them.
5. To approve the internal audit.
Cllrs were provided the internal audit report. Cllrs asked the Clerk to maintain the internal controls as an ongoing process throughout the year. Resolved Unanimously.
6. To approve Section 1, points 1 – 9 of the Annual Governance Statement for 2021/22.
The Clerk read each point individually, asking Cllrs to confirm they agreed with the statements. Resolved Unanimously.
7. Agenda items for the next meeting
The Clerk was asked to look into the assets, what the Council have and how they are being utilised.