FC June 2025 DRAFT Minutes
Minutes of the full Council Meeting held on Wednesday 23rd July, 2025 at 6:00pm in Franklin Hall, Spilsby. These are notes of the meeting until approved by the Council as a true and accurate record.
Present:
Cllrs L Marsh (Deputy Mayor), A Day, P Gale, M Gibson, C Hewlett, E Marsh (Town and District Councillor), W Rose, and T Taylor; Town Clerk - J Sargent and Deputy Town Clerk - S Thomas.
There were members of the public in attendance.
Public Forum
Cllr L Day invited members of the public to speak.
To receive a report from Lincolnshire County Councillor M Hume.
To receive a report from East Lindsey District Councillor E Marsh.
With no further comments, it was resolved unanimously to move into formal session.
46. Welcome
Cllr L Marsh welcomed all present, reminding Councillors about emergency exits and safety protocols, to turn phones off and appropriate conduct.
47. Apologies
It was resolved unanimously to accept apologies from Cllrs
48. Declarations of Interest
Cllr W Rose declared an interest in item 18 regarding the Allotments. Although not a pecuniary interest, it is listed as other registerable interest. Cllr Rose could participate in the debate, but not vote.
49. To approve as a correct record the minutes of the full Council Meeting held on 25th June, 2025.
With no matters arising, it was resolved unanimously to accept the minutes for June as a true and accurate record of the meeting.
50. To approve the accounts for June 2025.
With no matters arising, it was resolved unanimously to accept the accounts for June 2025. The Accounts Report included as an attachment to these minutes.
51. To receive a bank reconciliation for June 2025.
The Clerk provided a bank reconciliation to keep Councillors up to date with the Town Council’s financial status, for information purposes only. The Bank Reconciliation Report included as an attachment to these minutes.
52. To receive a budget review for the first quarter of the financial year.
The Clerk provided a Budget Review for the first quarter of the 2025-26 Financial Year to keep Councillors up to date with the Town Council’s financial status, for information purposes only. No questions were raised. The Budget Review is included as an attachment to these minutes.
53. To receive brief reports from the Town Mayor, Town Council’s working groups, representatives on outside bodies and the Town Clerk.
Mayor’s Report
Recreation Ground
Grammar School Foundation
Poorlands
Twinning
Good Neighbourhood Scheme
Community Speedwatch
Spilsby Events Team
Town Clerk’s Report
54. To receive monies raised by Ruby Marsh and friends to go towards new equipment in the play area.
55. To consider new equipment in the play area.
56. To consider a quote from AGS Framing to reframe the Mayor photos on display in the Council Chamber.
57. To consider quotes for flag pole bracket safety testing.
Policies were circulated with Councillors prior to the meeting in line with the Policy Review Procedure. With no further comments, it was resolved unanimously to adopt the Policies.
58. Grant Research Committee
a. To consider creating a committee to research and apply for grant funding for Town Council projects.
b. To consider Terms of Reference for the Grant Research Committee.
c. To appoint members to the committee.
59. To consider Policies for review.
a. Allotment Garden Policy
b. Employee Management Policy
Policies were circulated with Councillors prior to the meeting in line with the Policy Review Procedure. With no further comments, it was resolved unanimously to adopt the Policies.
60. To resolve to exclude the public and the media to discuss confidential matters in accordance with The Public Bodies (Admission to Meetings) Act 1960.
It was resolved unanimously to exclude members of the Public and Media to allow the Town Council to discuss confidential matters.
61. Allotments:
a. To consider the removal of a shed with asbestos from plot 2.
b. To consider fees for 2025-26.
With no further comments, Cllr L Day closed the meeting at
Signed…………………………………………………………….
Deputy Town Mayor - Cllr L Marsh
Signed…………………………………………………………….
Deputty Town Clerk to the Council - S Thomas
24th September 2025