February 2022 Minutes
SPILSBY TOWN COUNCIL
Minutes of the Full Council Meeting held on 24th February 2022 at 7pm in the Council Chamber, Franklin Hall, Spilsby.
Present: Cllr Tom Kemp (Deputy Chairman), Cllr L Day, Cllr M Gibson, Cllr K Wood, Cllr M Wragg, Cllr A Wright.
Also present Mrs Y Smith (Town Clerk) (TC)
Cllr W Bowkett (LCC County Council) sent apologies Absent- Cllr M Gale
Public Session
It was RESOLVED to move to the main meeting as there were no press or public in attendance.
17. Apologies
Apologies were received and accepted from Cllr Haddock, Cllr Marsh, Cllr Mangion and Cllr Taylor.
18. Declarations of Interest under the Localism Act 2011
None
19. Notes from Previous Meetings
a. Full Town Council Meeting 27th January 2022
It was RESOLVED to accept the notes as a true record of the meeting.
b. Finance and Policy Meeting 10th February 2022
It was RESOLVED to accept the notes as a true record of the meeting.
20. Reports from Town Mayor, Town Clerk and Representatives on Outside Bodies
Grammar School Foundation – Cllr Gibson reported that monies had been handed out now to 26 students for £750.
Poorlands- Cllr Wood reported that there was to be a meeting in June.
Twinning- TC reported that the AGM had been set for the 10th March in the Franklin Hall with cheese and wine to follow.
Good Neighbourhood Scheme – Cllr Gibson reported that there had been a meeting and they were hoping to arrange a coffee morning for the 18th March. Helpers were still being sought.
Community Speed Watch – Cllr Day reported that the team had been out a couple of times but the weather had been bad. She said that she would like to have one session a week including evenings.
Business Partnership- Cllr Wright said that they had not met since 2019.
21. To Ratify the Resolutions made at the Finance and Policy Meeting held on 10th February 2022.
The following polices were RESOLVED for adoption Complaints Policy, Lone Works Policy, Communications Policy and Health and Safety Policy.
22. Church Wall Update
Cllr Kemp reported that there had been some issues finalising matters. There was one last invoice to be paid to Allbones after the Precept had been received. The owners and tenants of all properties were up to date with the current position.
23. Parish Online Update
Cllr Mangion had sent a message to say that he had looked at the website.
24. Planter Competition Update
Cllr Wood had the lead on this and would contact the Town Clerk on the following Tuesday with the current situation.
25. LALC
a. It was RESOLVED to continue membership of LALC for 2022/23 at a cost of £542.33
b. It was RESOLVED to continue with the LALC Annual Training Scheme at a cost of
£162.00 to cover all core training.
26. Wolds Visitor Map
TC said the map was widely distributed through ELDC as part of the Love Lincolnshire Wolds Group. The cost could be met from the Tourism Budget.
Cllr Wright asked if the Spilsby.info site address could be removed as it was a business. It was RESOLVED to advertise in the Wolds Visitor Map at a cost of £95.
27. Terms of Reference.
Following the adoption of the new hierarchy, new Terms of Reference had been drawn up. Cllr Gibson pointed out an error Code of Contact to read Code of Conduct.
It was RESOLVED to accept the new Terms of Reference for the Community Action Committee and the Finance and Policy Committee with the errors corrected.
28. Lloyds Bank Account amendments.
TC explained that there were not enough Councillors who could authorise payments. This caused a delay in Finance procedures. She also advised that the Deputy should have access to the accounts to assist with Statutory Duties.
a. It was RESOLVED that the Deputy Clerk should have non- signatory access to the Lloyds Bank Account.
b. It was RESOLVED that Cllr Wragg and Cllr Day be added as additional signatories.
29. Big British Spring Clean and formulation of Friends of Spilsby Volunteer Group
TC said that this had been advertised in the LALC e-news and that expressions of interest had to be lodged with Keep Britain Tidy. Cllr Wood suggested that this be started and then left to the Friends of Spilsby to carry on. She also suggested taking before and after photographs.
It was RESOLVED to take part in the Big British Spring Clean.
ACTION- TC to identify areas that need work.
30. Orders for Payment
It was RESOLVED to accept all orders for payment Jan22/Feb22
31. Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1960
It was RESOLVED to move to closed session
(agenda item 14 move to closed session for administrative reasons)
It was RESOLVED that the replacement Town Clerk should commence employment on the 1st March 2022 to enable a handover training periods and that the salary should commence at the SP 18.
It was RESOLVED to accept the tender for tree works in the church yard. to KP Countryside Services.
The Chairman closed the meeting at 7.55pm