September 2019 Agenda
12th September 2019
Dear Councillor,
You are hereby summoned to attend a meeting of Spilsby Town Council to be held on Thursday, 26th September, 2019 in the Council Chamber, Franklin Hall, Halton Road, Spilsby commencing at 7.00 pm.
There will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council. Following which, a maximum of a further 10 minutes will be set aside for the meeting to receive reports of the Police and elected Members of Lincolnshire County Council and East Lindsey District Council (oral, tabled and as attached).
Note: This session will not be minuted.
YVONNE SMITH
(Town Clerk)
AGENDA
1. Apologies for Absence (BS) (2 mins)
To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.
2. To receive declarations of interest under the Localism Act 2011-being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written request for dispensation. (ALL) (2 mins)
3. To approve as a correct the record the notes of the; -
a. Full Council meeting held on 25th July 2019
b. Community Action 19th September 2019
c. Employment and Governance 5th September 2019
and to authorise the Chairman to sign the official minutes. (5 mins)
4. To receive brief reports from the Town Mayor, Town Council’s workings groups, representatives on outside bodies and the Town Clerk (oral, tabled and as attached) (20 mins)
5. To receive updates on Highways issues within the town (10 mins)
6. To ratify the decisions made by the Community Action Committee 19th September 2019 (10 mins)
7. To ratify the decisions made by the Employment and Governance Committee 5th September 2019 (10 mins)
8. To receive quarterly budget report (MPG)(5 mins)
9. To receive update on Church Wall (TK) (5 mins)
10. To approve the volunteers for the working group regarding the closure of Lloyds Bank as per email 9/9/19 to Councillors (10 mins)
11. To consider and approve the report form emailed to Councillors 6/9/19 which will simplify the reporting process and enable reports to be circulated to all councillors prior to a Full Council Meeting and alleviate the need for any additional discussion during the meeting and will also provide the Council with a paper record for any possible future governance audit. (TT) (15mins)
12. To approve delegates for LALC’s Conference and AGM at a cost of £20 per delegate (5 mins)
13. To consider Councillor Surgeries at town events such as Cracker Day and Spilsby Light Night. (LM)(10 mins)
14. To consider a public meeting to gather suggestions from Spilsby Residents on what they want for the town and if they would like these to be included in the yearly Precept. (LM)(10mins)
15. To consider taking part in the VE Day 75th Anniversary Celebrations on the 8th May 2020 as laid down by the Pageant master. If approved, to form a working group to carry out the organisation of the events as detailed. (10 mins)
16. To receive the final update and expenditure for Picnic in the Park (5 mins)
17. To consider the purchase of a CCTV camera to monitor the office door at a cost of £25 plus fitting (5mins)
18. To receive a report regarding the Halton Road Development and the resurfacing of Newtown Car Park and to consider the action required to maintain the car park (TK)(10mins)
19. To adopt the Strategic Plan and to agree placement within the public domain (MH)(5mins)
20. To retrospectively approve the purchase of a new printer at a cost of £233.32 as the current printer was no longer fit for purpose. (2 mins)
21. To retrospectively approve the purchase of 14 polo shirts for the Spilsby Show and to approve the purchase of further 12 polo shirts and items of clothing for the Clerks including sweatshirt, fleece, waterproof jackets and fleece body warmers for use within the office and also when carrying out duties in the cemetery and allotments. (prices to follow) (TT) (10mins)
22. To authorise the signing of orders for payment and to note income July/August/Sept 2019 (3 mins)