January 2021 Minutes
SPILSBY TOWN COUNCIL
Minutes of the meeting of the Full Council held on 28th January 2021 at 7pm via video conferencing.
Present: Cllr Terry Taylor (Chairman), Cllr L Day, Cllr M Gibson, Cllr M Holland, Cllr T Kemp, Cllr E Lowe, Cllr D Mangion, Cllr L Marsh, Cllr B Rose, Cllr K Wood, Cllr A Wright.
Also present: Mrs Y Smith (Town Clerk) (TC), Cllr Wendy Bowkett (LCC County Councillor)
Public Session
Cllr Mangion (ELDC District Councillor) Tabled a report
Cllr Bowkett (LCC) said that Spilsby was lucky to have the Covid vaccinations at the Franklin Hall. She said that there is a transport line to the Covid centres for people without transport. She reported that the recycling centres are still taking bookings for waste.
Double yellow lines on Market Street will soon have the notices going up. Cllr Taylor asked about the speed limits on the A16 and she said that she would chase it up. The Halton Holgate road will soon be 30mph. She said that if residents had paid for school transport in advance that they would be entitled to 40% rebate.
The number to book a Covid test is 119.
New development-She said that the schools are 170 places short and they will be asking for a lot of money from the developers to make three new class rooms-around £3 million. Highways will be looking at footpaths to Halton Holgate to see if they are suitable for children walking to the school there.
5. Apologies
Cllr Haddock was unable to log into the meeting and his apologies were accepted.
6. Declarations of Interest under the Localism Act 2011
None
7. Notes from previous meetings
a. Full Council Meeting 26th November 2020 It was RESOLVED to accept the notes as a true record of the meeting.
b. Extraordinary Council Meeting 5th January 2021 Cllr Cartwright from Hundleby would like it notes that he had a DPI as a co-owner of Spilsby Surgery and apologised for the oversight.
It was RESOLVED to accept the notes as a trued record of the meeting.
c. Finance and Policy Meeting 7thJanuary 2021 It was RESOLVED to accept the notes as a true record of the meeting.
d. Community Action Meeting 21st January 2021 It was RESOLVED to accept the notes as a true record of the meeting.
e. Full Council Meeting 3rd December 2021 It was RESOLVED to accept the notes as a true record of the meeting.
8. To receive brief reports from the Town Mayor and the Town Clerk
The Mayor and the Clerk tabled reports of their activities.
9. To ratify the resolutions made at the Finance and Policy Meeting 7th January 2021
Para 4 -it was RESOLVED to review four policies per month and stagger review dates
Para 5- to appoint a contractor to erect a fence-this was not ratified as this was being dealt with by the church wall group. TC explained that this should not have been discussed at the meeting as it was not an agenda item and therefore no decisions should have been made.
To write to Scorer Hawkins re church wall-this was not ratified as this was also being dealt with by the church wall group and was not on the agenda.
Para 6- it was RESOLVED to appoint Mablethorpe TC to be the internal auditor of 20/21
Para 7-it was RESOLVED that members look at the AGAR Section 1 prior to the next meeting. Para 8-It was RESOLVED to purchase the Scribe Accounting Software for Parish Councils
10. To ratify the resolutions made at the Community Action Meeting 21st January 2021
Para 5- it was RESOLVED to contact the flooring contractor for the play area It was RESOLVED to order a new seat for the play swing
It was RESOLVED to order two new bins for the play area Para 10-it was RESOLVED to purchase wild flower seed
It was RESOLVED to remove some trees from the TOCH land.
It was RESOLVED that Cllr Lowe and Cllr Holland carry out a Green Space Audit
11. To review and confirm the consultee comments for the application for outline planning permission for the Spila Field Development (S/165/02238/20)
Cllr Taylor asked the Councillors if they agreed that it was a decent document to be sent in and that it covered quite a lot of the public’s views. Cllr Rose thought it was a good response. Cllr Wood asked if others thought it was too big a development for the town. Cllr Rose said that needed re-iterating in the conclusion. Cllr Mangion thought that the document was too negatively slanted and it was the only chance for Spilsby to become sustainable. He agreed that it was right to highlight the concerns but to put in that the development is questioned and needs to be slanted in a more positive way.
Cllr Taylor said that the scale is unexpected and thought it was only 400 houses to begin with. Cllr Day said that Spilsby does need housing that young people can afford. Cllr Holland said that the document needs to balance out the positives-what are the benefits and need to put that the Council accepts and welcomes it. Cllr Lowe said that it is over a ten-year period and that the Council needs to take it on board and made the best of it.
Cllr Wright said that he did not think that the Council should support it. The education system would not cope. He continued that if the Council gives in, it will be walked over.
Cllr Mangion said that drainage and highways are a problem however does Spilsby want to get left behind. Cllr Marsh said that from the survey, two thirds of the residents were against it but one third were for it and gave positive ideas for the town. The town will not get improved infrastructure without the development.
It was agreed to have a small working group to look at the comments again and bring that back to the Council to be ratified.
12. Purchase of signage for Franklin Passage and Franklin Gardens
It was RESOLVED to purchase the signs at a cost of £180
13. Purchase of a Perspex desk divider to act as a cough screen to protect staff.
It was RESOLVED to purchase a Perspex desk divider at a cost of £153 plus £25 shipping.
14. Transfer of Assets from East Lindsey District Council
It was RESOLVED to agree to transfer; - Amenity land opposite Sainsburys Amenity land Post Office Lane; 2 parcels of land on Ashby Meadows
15. Works to trees within the Spilsby Conservation Area at the Old Vicarage
It was RESOLVED to support the work to be carried out.
16. Grant for Citizens Advice Lindsey
It was RESOLVED to donate £250 for the work that they do with Spilsby residents.
17. Grant for Rotary Club of Spilsby
It was RESOLVED to donate £100 toward the cost of Bike Night.
18. Task Force Update
The Team tabled a report. Cllr Mangion said that it had not been easy to have a meeting and that there is not much time left now to spend the allocation. A deep clean of the town had been suggested and there is to be a meeting with ELDC on the 11th February. He suggested that there could be some sort of celebration to mark the opening of shops after lockdown.
19. Church Wall Update
Cllr Kemp said that the wall is progressing and that there had been some issues. Johnathan Capek of Scorer Hawkins had spoken to various bodies and he is getting work going. He said that an emergency Faculty is taking place soon. The cost could be between £150K and £200K which was obviously higher than originally budgeted or. The quotes will vary greatly from the original ones.
Cllr Taylor said if a Public Works Loan is needed to cover the cost then a separate meeting will be called.
20. Cemetery Light
TC tabled a report
It was agreed to look into solar lighting and TC report back to the Allotments and Cemetery Meeting on the 18th February,
21. Review of the system of nomination for Chairman/Mayor of Spilsby Town Council
Cllr Taylor tabled a report
It was RESOLVED to accept the suggestions made in the report for the nomination of Chairman/Mayor of Spilsby Town Council
22. Planning Permissions noted
a. S/165/01769/20 20 Ashby Meadows, Erection of domestic garage
b. S/165/02070/20 Land adjacent Former Barley Services- Erection of bungalow
c. S/165/02135/20 Spilsby Christian Fellowship-extension of temporary condition to July 2022 for the portacabin.
23. Orders for Payment
It was RESOLVED to accept all orders for payment
The Chairman closed the meeting at 8.30pm