March 2021 Minutes
SPILSBY TOWN COUNCIL
Minutes of the meeting of the Full Council held on 25th March 2021 pm via video conferencing
Present: Cllr Terry Taylor (Chairman), Cllr L Day, Cllr M Gibson, Cllr S Haddock, Cllr E Lowe, Cllr L Marsh, Cllr D Mangion, Cllr A Wright, Cllr M Holland, Cllr B Rose, Cllr T Kemp, Cllr K Wood.
Also present: Mrs Y Smith (Town Clerk (TC)), Mrs R Ford (Assistant TC), Cllr Wendy Bowkett (LCC County Councillor).
Public Session
Cllr Mangion (ELDC District Councillor) emailed a report Cllr Bowkett (LCC) emailed a report.
A presentation was given by Roisin Mullee, member of Safer Together Team for East Lindsey
She explained that she is one of four co-ordinators in the county and is a conduit to the Police and Crime Commissioner for Lincolnshire. There will be a newsletter and any events which are taking place can be advertised in there.
Cllr Taylor said that there had been an increase in anti-social behaviour in the town.
Miss Mullee continued that the main problems were speeding, ASB and parking. She will be representing Spilsby in the Inspectors Forum.
Cllr Bowkett said that there are some new rules coming out about parking. She said the PCSOs need to come to the Council meetings and if they could not attend to send a report.
Miss Mullee said that if the Council had any issues, it could send an email or telephone.
Cllr Day reported that a resident had complained to her about the rise in the Precept. She said that the Clerk had already answered one query on the same matter and had forwarded the reply to her and it was an excellent reply which she asked could be used to be sent to the resident.
ACTION- TC to reply to resident
Cllr Day continued that the same resident had also asked about the signs for Franklin Gardens and that she had told the resident they were being collected on Friday and would be erected the following week.
45. Apologies
Cllr Marsh sent his apologies that he may be late for the meeting due to work commitments.
46. Declarations of Interest under the Localism Act 2011
None
47. Notes from Previous Meetings
a. Full Council Meeting 25th February 2021
Cllr Wood raised a query about the contents of the minutes as she felt that her comments were not noted fully enough. TC said that only Resolutions which had been proposed, voted on and agreed have to be minuted. (Local Government Act 1972 Schedule 12 para 41(1)
It was RESOLVED to accept the notes as a true record of the meeting.
b. Finance and Policy Meeting 4th March 2021
It was RESOLVED to accept the notes as a true record of the meeting.
c. Community Action Meeting 18th March 2021
It was RESOLVED to accept the notes as a true record of the meeting
48. To receive brief reports from the Town Mayor and the Town Clerk
The Town Clerk tabled a report of her activities.
ACTION- TC to write to Chief Inspector Colin Hey, PCSOs and PCC Mark James regarding the vandalism within the town.
49. To ratify the Resolutions made at the Finance and Policy Meeting 4th March 2021
Para 12- It was RESOLVED to form a Task and Finish group comprising of Cllr K Wood, Cllr D Mangion to verify position with ELDC, Cllr L Marsh and Cllr B Rose to be invited onto the group. Para 15- It was RESOLVED to use HMRC payroll system from 1st April 2021.
50. To ratify the Resolutions made at the Community Action Meeting 18th March 2021
Para 17- It was RESOLVED to purchase the housing unit for the defibrillator at a cost of £600 from LIVES
Para 18- It was RESOLVED to order 25 flags at a cost of £570
Para 22- It was RESOLVED to reactivate the Survey Monkey Account TOC H Land
Para 23a- It was RESOLVED to purchase spindle berry, common dogwood and blackthorn shrubs at a cost of £30 from Jackson’s Nurseries
Para 23b-It was RESOLVED to hold a tidy up day on Saturday 17th April Para 23c-It was RESOLVED to install rustic benches made by Ray Ford
Para 23d-It was RESOLVED that Cllr Day investigate and implement signage and research interpretation boards.
Para 24-It was RESOLVED to include the Spinney tidy up with the TOC H and Councillors to volunteer.
51. Task Force Update
Cllr Holland reported that the main item at the moment was the Franklin Day. The TF had a meeting 24th March and that he would be sending the notes out from that. He continued that there had been conversations with the Hope and Light team and they may be able to provide some light effects. This would depend on cost. There were also plans to have music in the street.
52. Church Wall Update
Cllr Kemp report that there had been several things moving on now.
• The Faculty had convened and that had gone through.
• Planning Permission was going through
• Railings were being discussed for Health and Safety reasons
• Tenders were awaited to come back from contractors.
The tenders will be sent out by Scorer Hawkins once they have all been received. These can then come to Council. He said that at the moment these are only estimated figures.
It was RESOLVED that a detailed explanation be put to the public to include; -
• When the churchyard became closed
• Why it is the responsibility of the Town Council
• That the Church Wall has collapsed
• Costs so far
• Estimate of costs
• That the insurance did not cover the collapse at the time.
Cllr Rose said that he needed to know if it was going to be advertised. Cllr Kemp asked who was going to do that and that the Council needed to agree on it. He was said he was willing to undertake the practical side.
53. Cemetery Lights Update
Cllr Holland reported that there had been one quotation of £6K for four lights. At the moment there is only one light and it does not work. He said that he would try to get three more quotations and said that there had been some anti-social behaviour in the Cemetery. Cllr Taylor said that the cost of getting an electricity supply would be expensive.
54. Tree Preservation Order ‘The Spilsby 2021 (165.04)’
It was RESOLVED to support placing a Tree Preservation Order on the Old Vicarage Garden, Church Street, Spilsby.
55. Continuation of the use of Zoom for Council Meetings.
It was RESOLVED to continue with the use of Zoom at a cost of between £7.99 and £9.99 per month
56. Market Stall
It was RESOLVED to hire a market stall starting 19th April on a once per month basis.
57. Planters for Floral Displays
TC tabled a report. It was generally felt that to purchase new planters when the Precept has been raised to pay for Church wall collapse was not advisable.
It was RESOLVED that the Task Force Group investigated the purchase of planters via the High Street Fund.
58. Grass Cutting by Parishes Contract
Cllr Wood said that if there were more areas to cut then these could be put to wild flower seed and reduce the cutting.
It was RESOLVED to continue with the Parises Contract for grass cutting made by Lincolnshire County Council at a receipt of £841.28 to STC.
59. Orders for Payment
It was RESOLVED to accept all orders for payment for February and March.
60. Nominations for Mayor/Chair and Deputy Mayor/Chair for the forthcoming election at the Annual Meeting of the Town Council May 2021.
Nominations for Mayor/Chair
Cllr Keziah Wood Proposed Cllr Haddock Seconded Cllr Rose Cllr Terry Taylor Proposed Cllr Lowe Seconded Cllr Kemp Cllr Lee Marsh Proposed Cllr Mangion
Cllr Marsh said that with his work and home life would not have the time.
Nominations for Deputy Mayor/Chair
Cllr Tom Kemp Proposed Cllr Holland Seconded Cllr Lowe Cllr Max Gibson Proposed Cllr Wood
Cllr A Wright Proposed Cllr Mangion
Cllr Wright thanked Cllr Mangion for the nomination however he said that he may not have the time due to other commitments.
Cllr Keziah Wood Nominated as a right as being current Deputy Mayor/Chair The vote will take place at the May Council Meeting.
61. Closed Session in accordance with the Public Bodies (Admission to Meetings) Act 1060
It was RESOLVED to review the Training Policy The Chairman closed the meeting at 9.12pm