FC January 2019 Minutes
Minutes of the meeting of the Full Council held on 24th January 2019 at 7pm in the Council Chamber, Franklin Hall, Halton Road, Spilsby
Present:
Cllr M Gale (Chairman)
Cllr Gibson
Cllr Holland
Cllr Iremonger
Cllr Kemp
Cllr Mangion
Cllr Pears
Cllr Taylor
Cllr Wood
Cllr Wright
Also present: Mrs Smith (Town Clerk), Cllr W Bowkett (LCC) Cllr R Williams (ELDC)
One member of the public
The Council received a presentation by Wayne Goodwin of the Community Speed Watch team. This involved explaining how the information regarding speeding motorists was collected and the cost of equipment.
The Secretary of the Recreation Ground (RG) Committee enquired about the CCTV that was in the Pavilion which had been installed by the Town Council. The Clerk said that it had been agreed previously by the Town Council that the RG could have the CCTV system to be used for security.
Cllr Bowkett said that if any grit bins had not been filled then she could be contacted to arrange delivery. She said to be prepared for bad weather. She urged the continued use of ‘Fix my street’. She reported that she would be having her Annual Liaison Meeting with Highways so any problems could be reported to her. There will be a 4.95% in the LCC rates. There will be 2 full cycles of weed spraying and 3 full cycles of verge cutting. The Clerk had contacted Cllr Bowkett and Highways about the ongoing problem of parking on Market Street where the road narrows. Cllr Bowkett suggested getting the Road Safety Partnership involved and that surveys were needed to show the problem.
1. Apologies for absence
Apologies were received and accepted from Cllr Marsh(working) and Cllr Hodgson (unwell)
It was RESOLVED to accept the apologies
2. Declarations of Interest under the Localism Act 2011
None
3. Notes of Previous Meetings
a. Full Council Meeting 22nd November 2018
b. Community Action Meeting 6th December 2018
c. Finance Meeting 6th December 2018
d. Full Council Meeting 6th December 2018
e. Allotments/Cemetery Meeting 17th January 2019
It was RESOLVED to adopt the minutes as a true record.
4. To receive reports from Town Mayor, Town Council’s Working Groups, Representatives on outside bodies and the Town Clerk.
Mayor- Cllr Gale reported that he had assisted with the Christmas Dinner held for the vulnerable, lonely and elderly of the town. This had been held on the 19th December in conjunction with the Spilsby Standard, Christian Fellowship and the New Life Centre. Following after that was the judging for the Best Dressed Christmas Window Competition. This was carried out by the Head Boy and Girl from KEVIA. He continued that he had handed out the certificates to the winners on the 21st December. He had donated some paint to the New Life Centre and had given the U3A singers £30 for entertaining at the Christmas Dinner. This was taken out of his Mayor’s Allowance. He had attended a Twinning Meeting and they were very busy organising forthcoming visits.
Recreation Ground- Cllr Wood reported that the committee were happy to work together with the Town Council to work out the problems regarding the boundaries.
Poorlands- There had been a pay out in December.
Twinning- The Clerk reported that there would be a visit to Fresnay with the football team this year and that the Bassum Twinners had been invited to Spilsby again to get back into the visits cycle. There is some fund raising planned including a Race Night and another concert by BYJO. The Twinning Committee had sent its thanks to the Town Council for their continued support.
Good Neighbours Scheme- Cllr Gibson reported that the committee were discussing having a mail shot which would cost £750. He stated that there had been a Coffee Morning but it had not been very well attended. Many of the committee are not well or were unavailable. They are held the 3rd Friday in the month. There is hopefully going to be a Quiz Night or Music Quiz Night. Helpers have to be DBS checked and required Safeguarding Training so this has reduced the numbers.
Community Lead Plan- Cllr Taylor reported that the plan had been put together and approved. There was only a requirement now to add in ELDC Development Strategy. The Community Land Trust will then be formed from the Community Lead Plan.
Recreation Ground- Cllr Wood reported that the committee were waiting to hear back from their solicitors regarding the boundaries issue.
Good Neighbour Scheme-
Community Led Plan- Cllr Taylor reported that the plan was virtually finished and just needed to be finalised. The Clerk had been in contact with Community Lincs and they were going to help to draw it all together.
Business Partnership (BP)- The Clerk and Deputy had attended the meeting. They had discussed the newsletter and advertising space for the next edition. Christmas-the feeling of the BP was that everyone needed to work together for Cracker Day/Lights switch on. This would include the BP, Rotary and Town Council. The Clerk is liaising with the BP Secretary to arrange a meeting.
Town Clerk- The Clerk tabled a report of her activities.
5. Highways
Cllr Pears tabled a motion to consider a request be put forward to Highways for a 7.5ton weight restriction though the town. She said that lorries that had to, could come in and unload. She said that this would stop large lorries coming through the town as this was something that concerns people and that there were other roads which they could use. She continued that some lorries used it as a short cut to the A16 and that children and disabled people did not look when they were crossing the road and that this could be dangerous. Cllr Wood said that there were a lot of lorries which have to go through town to get to Firsby and Wainfleet. Cllr Holland asked how it could be policed. Cllr Taylor said that in principal he would have no objection to asking however he had been involved in 5 applications previously, none of which were successful. He said that the limit was mainly for villages and hamlets. He continued that driving people off the A roads would send them onto the B roads which were not wide enough for the traffic. Cllr Mangion said that he agreed with Cllrs Wood and Taylor and that it was more important to sort out the parking in from of Deli 11. Cllr Gibson said that there was a lot of farm traffic through the town and Moy Park lorries. The Clerk explained that they were going to the Chicken Farm at Great Steeping. Cllr Kemp said that he did not think it would happen and that a lot of time and effort spent with no outcome.
Cllr Pears Proposed the motion, there was no seconder and all the Councillors voted against it therefore the motion failed.
6. Ratification of decisions
a. It was RESOLVED to ratify the decisions of the Community Action Committee 6th December 2018
b. It was RESOLVED to ratify the decisions of the Finance Committee 6th December 2018
c. It was RESOLVED to ratify the decisions of the Allotments/Cemetery Committee 17th January 2018
7. LALC Website
Cllr Mangion said that it was useful to look at policies and other information on the LALC website and some items would be useful for members to look at.
ACTION- Clerk to email out password and link to the LALC website
It was RESOLVED that Councillors must not book themselves onto courses and will result in disciplinary proceedings for anyone doing so. All courses must be booked via the Clerk.
8. Recreation Ground Boundaries
To be deferred to the meeting with the Recreation Ground Trustees.
9. Grant Application for Light Night 8th - 9th March 2019
Cllr Pears Proposed £250. Cllr Mangion (Finance Chair) said that the Council could afford £400-£450. Cllr Taylor said that any event in Spilsby was good but the Council have to think about what the residents would say about expenditure. Cllr Kemp said that there was only a short period of time and he thought the Council should subsidise it initially and review for future events. Cllr Pears withdrew her proposition.
It was RESOLVED to donate £400 to the Light Night
10. Community Speed Watch Implementation
Following the demonstration by Wayne Goodwin and his suggestions for equipment required it was RESOLVED to spend £337 on a speed gun, specified signs and hi viz vests.
ACTION-Clerk to contact Lincolnshire Road Safety Partnership to order signs and hi viz vests and order speed gun and clicker.
11. Emergency Plan Update
Cllr Wood reported that she had been to the Resilient Communities Meeting at Mablethorpe with Cllr Gibson and that she had been to Skegness Town Council to explain how both towns could work together. She reported that her talk had been well received and that Skegness were keen to have further engagement with Spilsby.
ACTION- To be placed on next agenda
12. Orders of Payment and Income Nov/Dec 2018/Jan 2019
It was RESOLVED to accept all orders for payment.
13. Exclusion of Public and Press
It was RESOLVED to move to closed session to consider agenda item 13-Administration Matters
The Chairman closed the meeting at 8.35pm