FC September 2019 Minutes
Minutes of the meeting of the Full Council held on 26th September 2019 at 7.00pm in the Council Chamber, Franklin Hall, Halton Road, Spilsby.
Present:
Cllr Terry Taylor (Chairman)
Cllr L Day
Cllr M Gibson
Cllr M Holland
Cllr E Lowe
Cllr L Marsh
Cllr D Mangion
Cllr K Wood
Cllr A Wright
Also present: Mrs. K Appleby (Deputy Town Clerk), 3 members of the public
Public Session
A resident raised a complaint regarding direction signs at the Buttercross Carpark. The signs give direction to the Post Office and Heritage Centre. These are no longer valid locations and this should be raised as a highways issue.
ACTION: TC to place this on the agenda for the next Community Action meeting.
An update was given by a member of the public regarding the mobile banking van. It was felt that there were several issues related to this form of banking and the resident will forward a report to the Town Clerk.
Photographs were presented regarding the parking issues on the Lady Jane Franklin area of town. This was further discussed under agenda item below.
Cllr Bowkett tabled a report
ACTION: TC to send a request to the press for residents to check if grit bins are full
Cllr Marsh to add a request to check grit bins to parish website
Cllr Wright to add a request to check grit bins to Spilsby Online website
TC to request a representative from LCC visits Spilsby Town Council to discuss mobile phone signal provision in and around Spilsby
TC to thank Cllr Bowkett for her report.
Cllr Mangion (District Councilor) reported that he would support the move of ELDC Headquarters to Horncastle. He reported that ELDC are setting up a development company to invest in the area. There will be a strategy meeting held on the 8th of October for Parish and Town Councils at ELDC Manby.
ACTION: TC to check is Spilsby Town Council have been invited.
He also reported that a cycle rack for the town had been requested from ELDC and he was awaiting a reply. He stressed that highways issues are a permanent concern for residents.
90. Apologies for absence
Apologies were received and accepted from Cllr Gale (illness), Cllr Kemp (Work commitments) and Cllr Haddock (Personal reasons)
91. Declarations of Interest under the Localism Act 2011
None received
92. Notes of previous meetings
a. Full Council meeting held on 25th July 2019
b. Community Action 19th September 2019
c. Employment and Governance 5th September 2019
It was RESOLVED to adopt the minutes as a true record from the meetings
93. To receive brief reports from Town Mayor, Town Council’s working groups, representatives on outside bodies and the Town Clerk
Mayor- Cllr Taylor reported that the Picnic in the Park event had been a great success. £360 had been raised at the raffle for the Mayors charity. A cheque was presented to Grubby Knees for £300 and they were delighted. He thanked the NCS and all that helped. He reported that the Civic Service was a great day and he thanked Revered Sue Wilkins, Councillors and all the Civics that had attended. He also thanked the Town Clerk the Deputy Clerk and others for organising the event. On the 13th of September he had attended the launch of Gay Norman and David Bruce’s charity funding raising walk for mental health. On the 14th September he had attended the Spilsby Freemasons Lodge Open Day. He reported that he found this enlightening and very enjoyable. He also took the opportunity to view the Art at the Methodist chapel.
Recreation Ground- Cllr Holland reported that at the most recent meeting attendance had been very poor from the Council. The Outdoor gym will require more community engagement. The Committee were welcoming to the idea of an outdoor table tennis. Cllr Lowe asked where a table could go. It was felt that further discussion is required and the next meeting will be 2/11/2019
Grammar School Foundation- Cllr Gibson said that it was his first meeting and he had been asked to thank Gordon Iremonger for all his previous involvement. the next meeting is for finance in November. The next full meeting is 10/02/2020
Poorlands- No new meetings had taken place.
Twinning- No new meetings had taken place
Good Neighbour Scheme- Cllr Gibson reported the next meeting was 30/10/2019. The AGM will take place 22/10/2019. Further coffee mornings are planned for 18/10/2019 and 15/10/2019. Cllr Gibson will provide an article for The Spilsby Explorer Newsletter to promote the Good Neighbour Scheme.
Community Lead Plan- Tim Leader of ELDC will shortly be visiting Spilsby Town Council to discuss a Neighbourhood Plan. Spilsby Town Council Community Lead Plan and Strategic Plan had been sent for his review.
Cllr Wood had met with the owners of the Beehive which will be auctioned in December.
Business Partnership- Meetings were focused on the Christmas festivities. Next meeting will be December.
Town Clerk- TC tabled a report of her activities.
ACTION: TC to identify all areas for grass cutting.
TC to define Assets and Land Values as a matter of urgency.
94. Highways Updates
All highway issues will now be discussed at the Community Action Committee meetings
95. Community Action Committee Meeting 18th July 2019
It was RESOLVED to ratify the recommendations made.
96. Employment and Governance Committee Meeting 5th September 2019
It was RESOLVED to ratify the recommendations made.
97. Quarterly Budget report
It was RESOLVED to accept the quarterly budget report.
98. Church Wall update
An update was tabled. Cllr Lowe asked if the tree roots had been removed.
ACTION: TC to confirm if the roots were treated and removed.
99 Approve volunteers for the working group regarding the closure of Lloyds Bank in Spilsby
Volunteers are Cllr Taylor, Cllr Wood, Cllr Mangion, Cllrs Gibson, Mrs. Rose and Mr. Rose (residents of the town). The working group will report to the Community Action Committee.
ACTION: Cllr Mangion to send invites and dates for meetings.
It was RESOLVED to approve the volunteers.
100. Approve the request for Reports to be tabled prior to meetings
ACTION- TC to send out the agreed form for suggestions for amendments
It was RESOLVED to accept the requirement for reports prior to meetings and each group/committee would have a form that reflected its needs.
101. Approve delegates for LALC’s Conference and AGM at a cost of £20 per delegate
It was RESOLVED to approve that Cllr Taylor and the Town Clerk to attend.
102. Councillor Surgeries at town events such as Cracker Day and Spilsby Light Night.
It was RESOLVED to hold Councillor Surgeries at town events
ACTION:
TC to set up a rota.
TC to send a press release showing times
TC to advertise sessions in the Spilsby Explorer
Cllr Marsh to clear anti room to hold meetings.
103 Public meeting to gather suggestions from Spilsby Residents on what they want for the town and if they would like these to be included in the yearly Precept.
It was RESOLVED to hold the above public meeting.
ACTION:
TC to arrange the meeting for late November
TC to send press release to announce the meeting date and agenda
TC to arrange catering etc.
104 Consider taking part in the VE Day 75th Anniversary Celebrations
It was RESOLVED to take part in the above celebrations.
ACTION: Cllr Lowe to contact British Legion and repot back to next Full Council
105 Final update and expenditure for Picnic in the Park
It was reported as a very successful day and good value for money
It was RESOLVED to accept the final expenditure.
106 Purchase of A CCTV camera to monitor the office door at a cost of £25 plus fitting.
It was RESOLVED to purchase the above
107 Halton Road Development and the resurfacing of Newtown Car Park
A report was tabled from a meeting held between the original developers and Spilsby Town Council representatives.
Standing orders were suspended at 8.50 to allow a resident to speak.
The resident had already contacted Kier and had no resolution to the issue. Discussions were held as to the current state of the grass and parking issues. These will be raised at the next Community Action Meeting.
Reinstated at 9.10
ACTION:
TC to add to litter picking schedule
TC to contact Kier and press regarding state of the car park
9.00pm Cllr Wood left
108 Strategic Plan.
It was RESOLVED to adopt the strategic plan with the addition of a town map, information regarding Cllr Haddock and Cllr Day and to add it to the public domain.
ACTION: TC to add requested information and add to parish website.
109 Approve the purchase of a new printer
It was RESOLVED to retrospectively approve the purchase of a new printer
110 Purchase of 14 polo shirts for the Spilsby Show and 12 polo shirts and items of clothing for the Clerks.
It was RESOLVED to approve all the noted purchases.
111. Orders for payment and Income June/July 2019
It was RESOLVED to accept all orders for payment.
The Chairman closed the meeting at 9.20 pm