FC June 2019 Minutes
Minutes of the meeting of the Full Council held on 27th June 2019 at 7.00pm in the Council Chamber, Franklin Hall, Halton Road, Spilsby.
Present:
Cllr Terry Taylor (Chairman)
Cllr M Gale
Cllr M Gibson
Cllr M Holland
Cllr T Kemp
Cllr L Marsh
Cllr D Mangion
Cllr Wright
Also present: Mrs Smith (Town Clerk) (TC) PCSO Key, 2 members of the public
Public Session
Two residents raised a complaint regarding vehicles speeding on Boston Road. Cllr Taylor said that the Council now has a joined the Community Speed Watch and volunteers have been trained. The Town Clerk had a meeting with the Lincolnshire Road Safety Partnership to look at various sites within the town. The scheme will be starting as soon as the ‘on the job’ training has been completed and then it will go live. One of the residents then offered to join the scheme.
PCSO Key reported that she had been on the A16 in June with other officers and that 6 drivers had been found to be travelling at over 40mph in the 30pmh limit. This was within half an hour.
Cllr Mangion (District Councillor) said that some businesses may find it hard to continue with the current business levy. He said that the money does not seem to come to Spilsby-other areas have received money for floral displays. ELDC may give some land for a bike park in the town. They will not pay for the ramp, just give the land. He said that Lincolnshire Community Funding may have some money.
61. Apologies for absence
Apologies were received and accepted from Cllr Wood (holiday)
62. Declarations of Interest under the Localism Act 2011
None
63. Notes of previous meetings
It was RESOLVED to adopt the minutes as a true record from the meetings; -
a. Annual Full Council Meeting held on 16th May 2019
b. Community Action Meeting held on 23rd May 2019
c. Employment/Governance Meeting held on 6th June 2019
64. To receive reports from Town Mayor, Town Council’s working groups, representatives on outside bodies and the Town Clerk
Mayor- Cllr Taylor reported that he had been to the Lincolnshire County Council Civic Sunday which was very nice and most of the local Mayors were there.
Recreation Ground- Cllr Gale reported that the committee were looking at the problem of the tennis court and that it was a lot harder work than they had previously thought regarding the removal of the walls. Youths were still causing problems there, starting fires and general anti-social behaviour.
Grammar School Foundation- Cllr Gibson said that the next meeting is in September.
Poorlands- Cllr Marsh reported that he had been to the meeting with Cllr Wood. The bank balance was good so they would be increasing contributions for next time.
Twinning- The TC reported that the BYJO concert had ben a success. There was a trip to Fresnay sur Sarthe planned for the 5th-9th of July and that the Bassum Twinning would be coming from 19th to the 22nd July. The Mayor is invited to attend any of the events but especially the lunch on the Sunday.
Good Neighbourhood Scheme- Cllr Gibson reported that they are still trying to get more volunteers. They raised £90 at the last coffee morning. They are now helping some of the towns blind people and also helping with grass cutting.
Community Lead Plan- The plan needs finishing and presenting. Cllr Lowe to assist TC in completion.
Business Partnership- Cllr Taylor and Cllr Wright attend the last meeting but very few businesses attended. The AGM was prior to the meeting but the Councillors were not allowed in. The Lite Nite team were there and were very positive about the next event and have some new ideas for next time.
ACTION- To be placed on the next Community Action agenda to see what help the Town Council can give to the event.
Cllr Taylor said that the event has put Spilsby on the map. Cllr Wright said that Spilsby has the type of building they need to show the displays.
Town Clerk- TC tabled a report of her activities. She had sent out an email regarding help for the Spilsby Show stand. She asked for a budget for pens, pencils, stickers and other promotional items.
It was RESOLVED to take £250 from the Tourism budget to cover the cost.
65. Highways Issues
With reference to the email received from Gemma Gadd, Cllr Taylor said that there was no legislation to have a 30mph repeater sign.
ACTION- TC to write a letter of reply to Gemma Gadd
Cllr Marsh said that once the Community Speed Watch starts, there will be some data to show where the speeding is being carried out. Cllr Taylor suggested contacting the press to inform them of the initiative and also to contact the authorities to let them know about it and then ask Gemma Gad to help to put it in the press.
ACTION- TC to contact press and authorities
Cllr Holland reported overhanging trees over the 30 mph limit signs. This has been reported via the Fix my Street website.
66. Community Action Committee 23rd May 2019
It was RESOLVED to ratify the recommendations made.
67. Employment/Governance Committee 6th June 2019
It was RESOLVED to ratify the recommendations made.
68. Church Wall update
Cllr Kemp reported that he had spoken to the Diocesan Registrar who had confirmed that the Town Council are responsible for the wall. He also spoke to Steven Sleight, the DAC and Pastoral Secretary who would like to see the architects reports and three quotes. This can then be submitted to the diocese for a Faculty. TC said that she had been in touch with Tattershall PC as they were having the same problem with a wall and could only get 2 quotes and the Clerk is sending the details.
Cllr Kemp said that he would work with TC to obtain quotations for the work.
ACTION-TC to obtain a copy of the order where control was passed to the Council.
69. Newtown Car Park-letter received from Mrs Sarah Milligan
TC gave the background of the resurfacing of the Car Park as agreed with Larkfleet Homes (previously Alison Homes and Kier Homes as the developers of the Lady Jane Franklin Estate). It had been agreed in 2016 that they would resurface the car park as part of the agreement for building the estate. Nothing had been heard since that time.
ACTION- Cllr Kemp to contact Larkfleet Homes to check on the situation.
70. Purchase of a property to house a museum
Cllr Kemp said that the Council needed to look around first to see if the ‘Beehive’ was fit for purpose. He said that it would make sense in future to look into having a separate building to house the Council. It was said that there were other empty properties in the town which may or may not be suitable.
ACTION-TC to make arrangements for a viewing
71. Annual Governance Statement for external audit 2018/2019
The statement was agreed by the Council and signed off by Cllr Taylor and TC.
72. Accounting Statements 2018/2019
The statements were agreed by the Council and completed by Cllr Taylor and signed off by Cllr Taylor and TC.
73. Extra Signatories for the Bank Accounts
It was RESOLVED that Cllr Holland and Cllr Lowe should be added as signatories.
74. Planning Application S/165/01036/19
37 Hundleby Road, Spilsby
Observation- if the applicants go ahead with the planning that has been transferred from the previous applicants, how will it affect the houses that were not there when the original application was granted.
It was also highlighted that the lights in the yard could affect neighbours.
The Town Council had no objection in principle
75. Improved communication system and support to the Town Clerk’s Office
It was agreed that Councillors will send ‘nil comments’ for planning applications, submit items for the agenda ensuring they are in the correct format. Two Councillors to help with the Land Asset Values, Cllr Taylor and Cllr Gale. Three Councillors to help with review of old files, Cllr Gibson, Cllr Holland and Cllr Wood.
76. Orders for Payment and Income May/June 2019
It was RESOLVED to accept all orders for payment.
The Chairman closed the meeting at 9.10pm