FC May 2019 Minutes Annual Parish Council Meeting
Minutes of the Annual Meeting of the Town Council held on 16th May 2019 at 7.05pm in the Council Chamber, Franklin Hall, Halton Road, Spilsby.
Present:
Cllr M Gale
Cllr M Gibson
Cllr M Holland
Cllr T Kemp
Cllr D Mangion
Cllr L Marsh
Cllr E Lowe
Cllr T Taylor
Cllr K Wood
Cllr A Wright
Also present: Mrs Smith (Town Clerk) Mrs Appleby (Deputy Town Clerk) Cllr W Bowkett (LCC) 2 members of the public
Cllr Pears and Cllr Mason absent
47. Election of Chairman/Town Mayor for the forthcoming term of office.
It was RESOLVED that Cllr Terry Taylor be the Chairman/Town Mayor for the forthcoming term of office.
Cllr Taylor then signed his Declaration of Acceptance of Office as Mayor.
48. Election of Vice-Chairman/Deputy Mayor for the forthcoming term of office.
It was RESOLVED that Cllr Keziah Wood be the Vice-Chairman/Deputy Mayor for the forthcoming term of office.
Cllr Wood then signed her Declaration of Acceptance of Office as Deputy Mayor
49. Public Forum (standing orders suspended)
A member of the public read out a letter from Mrs Geraldine Willis to congratulate Cllr Gale on his 2 year tenure at Mayor.
Cllr Bowkett said that Spilsby has a fantastic council and that she had enjoyed coming to meetings. She read out a report regarding highways and the NHS Health Conversation initiative.
A resident had requested a speed limit on Ashby Road near the school exit and Cllr Bowkett advised that if the school requested a 20mph speed limit then the Community Speed Watch monitoring could be used as evidence.
The poor quality of Vale Road was also mentioned and Cllr Bowkett will speak to Highways. She said that she believed that the double yellow lines near Deli 11 were being done to stop the parking there altogether.
Cllr Mangion (ELDC) reported that he had undertaken the induction week at ELDC so it was early days for him being District Councillor. He said that ELDC are willing to help Spilsby and there are a number of initiatives going forward including promoting the Wolds Towns. They are working out what they can bring to the area and tourism is worth investing in. He said that primarily up to the Town Council as to what he takes to ELDC for discussion.
(standing orders re-instated)
50. Apologies for absence
None received. It was RESOLVED to leave the non-attendance of Councillors until the end of the meeting.
51. Declarations of Interest under the Localism Act 2011
None. Councillors signed their requests for dispensations where appropriate
52. Appointments to Committees of the Council
Allotments/Cemetery Employment/Governance Community Action
M Holland (Chair) M Gale (Chair) K Wood (Chair)
M Gale E Lowe M Holland
M Gibson M Gibson L Marsh
T Kemp A Wright A Wright
L Marsh D Mangion D Mangion
E Lowe
The vacant positions will be taken up by the new councillors following the co-option interviews
53. Terms of Reference for the Committees
It was RESOLVED to accept the revised Terms of References for the Committees
54. Working Group Members
The following groups were RESOLVED
Policy- M Gibson, A Wright, K Wood plus Clerk and Deputy (Employment/Governance)
CCTV- T Taylor, M Gale, D Mangion plus Clerk (Community Action)
Play Area- L Marsh, A Wright, K Wood plus Clerk (Community Action)
Tourism- M Holland, E Lowe, D Mangion plus Clerk (Community Action)
Church Wall, T Kemp, M Gale, T Taylor plus Clerk-this group will report directly to the Council
Newsletter- M Holland, A Wright, K Wood, T Taylor, L Marsh plus Clerk (Community Action)
54. Extra Duties for Members
The following groups were RESOLVED
Christmas Lights- M Holland, T Kemp
Tree Officers- K Wood, M Gale
Funding Applications- E Lowe, L Marsh
55. Representatives on Outside Bodies
The following representatives were RESOLVED
Spilsby Recreation Ground-M Gale
Poor Lands-L Marsh, K Wood, E Lowe
Spilsby & District Twinning- M Gale
Spilsby Volunteer Group- M Gibson
Spilsby Business Partnership-A Wright, M Gale, T Taylor
Grammar School Foundation- M Gibson
56. Full Council and Committee Meetings
a. Dates and Times of Full Council and Committee Meetings
It was RESOLVED to accept the dates presented.
(b and c were decided earlier when the committees were made.)
57. Minutes of the meeting of the Full Council held 25th April 2019
It was RESOLVED to adopt the notes as a true record of the meeting
58. To receive reports from Town Mayor, Town Council’s working groups, representatives on outside bodies and the Town clerk (oral, tabled and as attached)
Outgoing Mayor- Cllr Gale reported that he had attended a twinning meeting and all is in hand for the forthcoming visits. He said that regarding the recreation ground wall, some things were at a stale mate as it could not be dismantled as originally thought. He had attended the 30th Anniversary of the Rainbows. There are 20 members now and it is growing. He said ‘Thank You’ to the Town Council for its support. He had attended an event at the Old Hall at Halton Holgate and had cut the ribbon for the opening for the event. The owners want more community involvement and to get involved with the town.
Good Neighbour Scheme (Spilsby Volunteer Group)- Cllr Gibson said that they had a health bank balance at the moment. They are still putting volunteers through training. There would be a coffee morning the next day from 10.30-12.30pm
Town Clerk- the Town Clerk tabled a report of her activities. She had received an offer from BT to have a year’s trial for free calls and broadband and four handsets. She had sent this to the Councillors for comment.
It was RESOLVED to accept the BT Trial
57. Standing Orders and Financial Regulations
Some amendments were made to the orders and regulations where amounts and times were necessary.
It was RESOLVED to accept the Standing Orders and Financial Regulations
ACTION -Clerk to send amendments to Councillors
58. Insurance
It was RESOLVED to accept the cost for the forthcoming year of £780.09.
ACTION- Clerk to check if the Church Wall is covered and also new items of machinery.
59. Mayor’s Allowance for Civic Year 2019/20
It was RESOLVED that the Mayor’s Allowance be £850 for the 2019/20 year.
60. Orders for Payment and Income April/May 2019 (as tabled)
It was RESOLVED to accept all orders for payment