2021 Town Council Meeting Agendas

SPILSBY TOWN COUNCIL

The Franklin Hall, Halton Road, Spilsby, Lincolnshire PE23 5LA.

Telephone: 01790 753189

27/4/2021

Dear Councillor,

You are hereby summoned to attend the Annual Meeting of Spilsby Town Council to be held on

Tuesday 4th May 2021 via video conferencing at 7.00 pm.

Any resident wishing to attend via virtual meeting should apply to the Town Clerk for the login and password details.

Following the election of the Chairman and Vice Chairman there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council. Following which, a maximum of a further 10 minutes will be set aside for the meeting to receive reports of the Police and elected Members of Lincolnshire County Council and East Lindsey District Council (oral, tabled and as attached). Note: This session will not be minuted.

YVONNE SMITH

(Town Clerk)

AGENDA

1. To elect Chairman/Town Mayor for the forthcoming term of office.

2. To receive the Declaration of Acceptance of Office of Chairman. (Date for signature to be agreed by the Town Council)

3. To elect a Vice-Chairman/Deputy Mayor for the forthcoming term of office

4. To receive the Declaration of Acceptance of Office of the Vice-Chairman. (Date for signature to be agreed by the Town Council)

5. Public Forum

To resolve to suspend the meeting for a maximum of 15 minutes to allow members of the public to ask questions or make short statements to the Council.

6. Apologies for Absence (BS)

To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.

7. To receive declarations of interest under the Localism Act 2011-being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written request for dispensation. (ALL)

8. To approve Terms of Reference for

Allotments & Cemetery

Community Action

Employment & Policy

9. To approve updated Standing Orders, Financial Regulations

10. Appointments to Committees of the Council

To appoint Members to serve on the Committees of the Town Council:

            Allotments & Cemetery

Community Action

Employment & Policy

11. Appointments to serve on Additional Responsibilities Groups

To appoint Members to serve on the Additional Responsibilities of the Town Council.

            Policy              (3 members plus Town Clerk/Deputy)

            CCTV              (3 members plus Town Clerk/Deputy)

            Play Area        (3 members plus Town Clerk/Deputy)

            Tourism           (3 members plus Town Clerk/Deputy)

            Newsletter       (5 members plus Deputy TC)

            Festivities        (4 members plus Town Clerk/Deputy)

            Church Wall    (3 members plus Town Clerk)

12. Extra Duties for Members

To appoint extra duties for members

            Tree Officers (2)

Funding Applications (2)

Youth Councillor

13. To consider and approved the dates and times of Full Council and Committee Meetings

14. Appointment of Representatives on Outside Bodies

To appoint Members to serve as Town Council representatives on Outside Bodies.

            Spilsby Recreation Ground (1)

            Poor Lands (3)

            Spilsby & District Twinning (1)

            Spilsby Volunteer Support (1)

            Business Partnership (2)

            Grammar School Foundation (1)

15. To approve Town Council Insurance for the forthcoming 12 months at a cost of £1072.57 which includes the increase of cover for St James’ Church Wall.

16. To review the Asset Registers for the Town Council

17. To approve the Mayor’s allowance for Civic Year 2021/22 as previously Resolved and contained within the 202/21 budget (£850)

<<<<<<<<<<<<The end of the Annual Meeting of Town Council>>>>>>>>>>>>>>>>

18. To approve as a correct record the notes of the meeting of

a. the Full Council held on 25th March 2021

b.  the extra ordinary meeting of the Full Council held on 8th April 2021

and to authorise the Chairman to sign the official minutes.

19. To receive brief reports from the Town Mayor, Town Council’s workings groups, representatives on outside bodies and the Town Clerk (oral, tabled and as attached)

20. To receive year end accounts 2020/21

21. To consider the promotion of the Community Speed Watch Initiative in order to encourage more volunteers                                                                                                       (LD)

22. To consider the purchase of a blue plaque to commemorate Sir John Franklin, with a £200 donation from Charles Tong, leaving a remainder for the Town Council to pay of £122.45p (excluding VAT)                                                                                                 (KW)

23. To consider the purchase of lamp post poppies to commemorate 100 years of the Royal British Legion and 80 years of Spilsby Branch at a cost of £3.00 each

24. To receive an interim report on the investigation regarding the Church Wall liabilities and insurance                                                                                                                         (BR/SH)

25. To consider a publicity strategy including the adequacy, condition and use of Council notice boards and the possible appointment of Publicity Officers.                          (BR)

26. To consider and approve the change of contract cleaner to H Tucker (report to be tabled)

27. To receive a report on the meeting between Roisin Mullen, David Bruce and Cllr Wood regarding Mental Health Projects and other issues                                                        (KW)

28. To note full planning permission given to Spilsby Town Council for the alterations and repairs to part of the existing retaining wall at St James’ Church S/165/00153/21

29. To authorise the signing of orders for payment and to note income for April/May 2021