2021 Town Council Meeting Agendas

15th June 2021

Dear Councillor,

You are hereby summoned to attend a meeting of the Full Council to be held on Thursday June 24th 2021 commencing at 7.00 pm.

There will be a public session at the beginning of the meeting. Reports may be heard from Lincolnshire Country Councillor and East Lindsey District Councillors and questions from resident. This session may not be minuted.

YVONNE SMITH

(Town Clerk)

AGENDA

1. Apologies for Absence (BS)  

To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.

2. To receive declarations of interest under the Localism Act 2011-being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written request for dispensation.                                                                                       (ALL)

3. To approve as a correct record the notes of the; -
   1. Annual Meeting of the Town Council 4th May 2021
   2. Allotments and Cemetery Meeting 6th May 2021
   3. Extra ordinary Meeting of the Town Council 27th May 2021                               (5 mins)

4. To receive brief reports from the Town Mayor and Town Clerk (oral, tabled and as attached)                                                                                                                                (5 mins)

5. To ratify the resolutions made at the Allotments and Cemetery Meeting 6th May 2021 (10 mins)

6. To receive Task Force/Welcome Back Fund Update                                    (Team) (5 mins)          
7. St James’ Churchyard Wall
   1. To receive Churchyard Wall Update                                                       (TK)     (5 mins)
   2. To receive statement of findings regarding the insurance                      (BR, SH) (5 mins)
   3. To consider and approve the Churchyard wall collapse statement for public release

(TK, DM, KW)(10 mins)

8. To receive update on the installation of the new CCTV system and consider alternative site for the fourth system (report to be tabled)                                                                 (10 mins)

9. To consider writing a letter to the portfolio holder for inland visitor economy to ask for an outdoor power point to be installed on the public conveniences for outdoor market stall use. (10 mins)

10. To receive Cemetery Lights’ Update costs                                                    (MH)    (5 mins)

11. To receive update on the Local Government Devolution White Paper Report as per Council Meeting held 22nd October 2020 para 114 refers (report to be tabled) (DM, BR, KW) (5 mins)

12. To consider live streaming of Council Meetings for all future Council Meetings except during closed sessions. (report to be tabled)                                                            (KW) (10 mins)

13. To consider and complete the Annual Governance Accounting Statement Part 1 for 2020/21

(10 mins)

14. To consider and approve Annual Governance Accounting Statement part 2 for 2020/21 and for the Chairman and Town Clerk to sign the declarations.                                      (10 mins)

15. To receive budget update for the first quarter of the year 2020/21                           (10 mins)

16. To consider a change to office opening hours to Monday, Wednesday, Friday, 10am to 12.30pm. (report of be tabled)                                                                            (10 mins)

17. To consider the formation of an Open Spaces Team to be responsible for Town Council land and Spilsby Sparkle Day (report to be tabled)                                                      (10 mins)

18. Finance
    1. To approve regular payments made by Direct Debit and for contractors.
    2. To approve the use of BACS or FPO for payments as per Finance Regulations para 6.9                                                                                                             (5 mins)

19. To consider the planting of a fruit tree on the A16 flower bed                       (KW)    (5 mins)

20. To consider the request by Chris Burton for a donation towards a drop off area being created at Thorpe Culvert Railway Station (email to be forwarded)                                           (10 mins)

21. To consider and adopt an apology timescale protocol for council meetings, which would be placed in Standing Orders Section 3- Meetings Generally, that apologies should be received by a certain time, either by email or telephone message. (report to be tabled)             (10 mins)

22. To authorise the signing of orders for payment and to note income May/June        (3 mins)

23. To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:-

Consideration of the Deputy post

Salary increases in line with current pay scales.